Visma SPCS Administration V5.0: Pros and Cons, Features and Benefits, Reviews and Ratings
Visma SPCS Administration v5.0: A Comprehensive Review
If you are looking for a software that can help you manage your accounting, invoicing, payroll, and other business tasks, you might have heard of Visma SPCS Administration v5.0. This software is designed for small and medium-sized businesses in Sweden, Norway, Finland, Denmark, and the Netherlands. It claims to offer a complete solution for your business administration needs.
Visma SPCS Administration v5.0
But is Visma SPCS Administration v5.0 really worth it? What are its features and benefits? How easy is it to install and use? What are its pros and cons? In this article, we will answer these questions and more, based on our research and experience with the software. We will also provide you with some frequently asked questions (FAQs) at the end of the article.
So, without further ado, let's get started!
What is Visma SPCS Administration v5.0?
Visma SPCS Administration v5.0 is a software that helps you manage your accounting, invoicing, payroll, and other business tasks. It is developed by Visma, a leading provider of business software and services in Europe.
Visma SPCS Administration v5.0 is part of the Visma SPCS product line, which includes other software such as Visma Lön (payroll), Visma Förening (association management), Visma Skatt (tax), and more.
Visma SPCS Administration v5.0 is available in three versions: 100, 500, and 1000. The main difference between these versions is the number of users and companies that can use the software.
The table below shows the comparison between the three versions of Visma SPCS Administration v5.0:
Version
Number of users
Number of companies
Price (SEK/year)
100
1
1
4,995
500
1-10
1-10
9,995
1000
Unlimited
Unlimited
14,995
Features and benefits of Visma SPCS Administration v5.0
Visma SPCS Administration v5.0 offers a range of features and benefits that can help you streamline your business administration tasks. Some of these features and benefits are:
- Accounting: You can easily record and track your income and expenses, create and manage your chart of accounts, reconcile your bank transactions, and prepare your financial statements with Visma SPCS Administration v5.0. The software also supports different accounting methods, such as cash basis, accrual basis, and project accounting.
- Invoicing: You can create and send professional invoices to your customers, either by email or by post, with Visma SPCS Administration v5.0. The software also allows you to customize your invoice templates, add your logo and signature, and set up automatic reminders and late fees. You can also integrate your invoicing with your accounting and inventory modules, so that you can keep track of your sales and stock levels.
- Payroll: You can process your payroll and taxes with Visma SPCS Administration v5.0, which is compliant with the latest tax regulations and rates in your country. The software also helps you calculate and deduct the correct amount of social security contributions, pension funds, and other benefits for your employees. You can also generate and submit your tax reports and declarations to the authorities electronically.
- Other business tasks: Visma SPCS Administration v5.0 also helps you with other business tasks, such as managing your contacts, customers, suppliers, projects, orders, inventory, budget, cash flow, and more. You can also access various reports and analysis tools that can help you monitor and improve your business performance.
With Visma SPCS Administration v5.0, you can save time and money, reduce errors and risks, and increase efficiency and profitability in your business.
System requirements and compatibility of Visma SPCS Administration v5.0
To use Visma SPCS Administration v5.0, you need to have a computer that meets the following minimum system requirements:
Operating system: Windows 10 or later
Processor: Intel Core i3 or equivalent
Memory: 4 GB RAM or more
Hard disk space: 2 GB or more
Internet connection: Broadband or faster
Screen resolution: 1024 x 768 pixels or higher
Printer: Any printer compatible with Windows 10 or later
You also need to have a valid license key and an active subscription to use Visma SPCS Administration v5.0. You can purchase the license key and the subscription from the Visma website or from an authorized reseller.
Visma SPCS Administration v5.0 is compatible with other Visma products, such as Visma Lön (payroll), Visma Förening (association management), Visma Skatt (tax), and more. You can also integrate Visma SPCS Administration v5.0 with other third-party software and services, such as Microsoft Office 365, Google Drive, Dropbox, e-conomic, Fortnox, iZettle, Klarna, Stripe, PayPal, Shopify, WooCommerce, Mailchimp, HubSpot, Salesforce, Zapier, and more.
How to install and activate Visma SPCS Administration v5.0?
To install and activate Visma SPCS Administration v5.0 on your computer, you need to follow these steps:
Installation steps for Visma SPCS Administration v5.0
Download the installation file from the Visma download page or from the link provided in your order confirmation email.
Run the installation file and follow the instructions on the screen.
Select the language and the version of Visma SPCS Administration v5.0 that you want to install.
Accept the terms and conditions of the license agreement.
Choose the destination folder where you want to install the software.
Wait for the installation process to complete.
Click on Finish to exit the installation wizard.
Activation steps for Visma SPCS Administration v5.0
Launch Visma SPCS Administration v5.0 from your desktop or start menu.
Enter your license key and click on Activate.
Login with your Visma ID or create a new one if you don't have one already.
Select the subscription plan that matches your license key.
Confirm your personal and company information.
Click on Start using Visma SPCS Administration v5.0.
Congratulations! You have successfully installed and activated Visma SPCS Administration v5.0 on your computer. You can now start using the software to manage your business administration tasks.
How to use Visma SPCS Administration v5.0?
Visma SPCS Administration v5.0 is designed to be user-friendly and intuitive. You can easily navigate through the software using the menu bar, the toolbar, the sidebar, and the status bar. You can also access the help and support options from the software, such as the user manual, the online help, the video tutorials, the FAQs, and the customer service.
In this section, we will show you how to use some of the main features of Visma SPCS Administration v5.0, such as creating and managing accounts, creating and sending invoices, processing payroll and taxes, and generating reports and analysis.
How to create and manage accounts with Visma SPCS Administration v5.0
To create and manage accounts with Visma SPCS Administration v5.0, you need to follow these steps:
Click on Accounting from the menu bar.
Click on Chart of Accounts from the sidebar.
Click on New Account from the toolbar.
Enter the account number, name, type, group, VAT code, and other details for the new account.
Click on Save to create the new account.
Repeat steps 3-5 for each account that you want to create.
To edit or delete an existing account, select the account from the list and click on Edit or Delete from the toolbar.
You can also import or export your chart of accounts from or to other formats, such as Excel, CSV, XML, or PDF. To do so, click on Import or Export from the toolbar and follow the instructions on the screen.
How to create and send invoices with Visma SPCS Administration v5.0
To create and send invoices with Visma SPCS Administration v5.0, you need to follow these steps:
Click on Invoicing from the menu bar.
Click on New Invoice from the toolbar.
Select the customer that you want to invoice from the drop-down list or click on New Customer to add a new one.
Enter the invoice date, due date, reference number, payment terms, delivery method, and other details for the invoice.
Add the products or services that you want to invoice by clicking on Add Row from the toolbar. You can also select them from your inventory or create new ones by clicking on New Product or New Service.
Enter the quantity, price, discount, VAT rate, and other details for each product or service.
Click on Save to create the invoice.
To send the invoice by email or by post, click on Send from the toolbar and choose your preferred option. You can also preview, print, or export your invoice by clicking on Preview, Print, or Export from the toolbar.
You can also customize your invoice templates by clicking on Settings from the menu bar and then clicking on Invoice Templates from the sidebar. You can change the layout, font, color, logo, signature, and other elements of your invoice templates.
How to process payroll and taxes with Visma SPCS Administration v5.0
To process payroll and taxes with Visma SPCS Administration v5.0, you need to follow these steps:
Click on Payroll from the menu bar.
Click on Employees from the sidebar.
Click on New Employee from the toolbar.
Enter the personal and employment information for the new employee, such as name, address, social security number, salary, tax rate, pension plan, and other details.
Click on Save to create the new employee.
Repeat steps 3-5 for each employee that you want to add.
To edit or delete an existing employee, select the employee from the list and click on Edit or Delete from the toolbar.
To process the payroll for a specific period, click on Payroll Run from the sidebar.
Select the period that you want to process and click on Next.
Review and confirm the payroll details for each employee, such as hours worked, overtime, bonuses, deductions, and net pay.
Click on Next to generate the payroll slips and the payroll journal.
To send the payroll slips by email or by post, click on Send from the toolbar and choose your preferred option. You can also preview, print, or export your payroll slips by clicking on Preview, Print, or Export from the toolbar.
To submit the payroll taxes and social security contributions to the authorities electronically, click on Submit from the toolbar and follow the instructions on the screen. You can also preview, print, or export your tax reports and declarations by clicking on Preview, Print, or Export from the toolbar.
You can also adjust your payroll settings by clicking on Settings from the menu bar and then clicking on Payroll Settings from the sidebar. You can change the tax rates, pension plans, benefits, deductions, and other elements of your payroll settings.
How to generate reports and analysis with Visma SPCS Administration v5.0
To generate reports and analysis with Visma SPCS Administration v5.0, you need to follow these steps:
Click on Reports from the menu bar.
Select the type of report that you want to generate from the sidebar, such as income statement, balance sheet, cash flow statement, sales report, customer report, supplier report, project report, inventory report, budget report, or analysis report.
Select the period and the filters that you want to apply to the report.
Click on Generate to create the report.
To view the report in a graphical or tabular format, click on Graph or Table from the toolbar.
To send the report by email or by post, click on Send from the toolbar and choose your preferred option. You can also preview, print, or export your report by clicking on Preview, Print, or Export from the toolbar.
You can also customize your reports by clicking on Settings from the menu bar and then clicking on Report Settings from the sidebar. You can change the layout, font, color, logo, and other elements of your report templates.
Pros and cons of Visma SPCS Administration v5.0
Visma SPCS Administration v5.0 is a software that has many advantages and disadvantages. Here are some of the pros and cons of Visma SPCS Administration v5.0 that you should consider before buying it:
Pros of Visma SPCS Administration v5.0
Easy to use: Visma SPCS Administration v5.0 has a user-friendly and intuitive interface that makes it easy to navigate and use. You can also access the help and support options from the software, such as the user manual, the online help, the video tutorials, the FAQs, and the customer service.
Comprehensive and integrated: Visma SPCS Administration v5.0 offers a complete and integrated solution for your business administration needs. You can manage your accounting, invoicing, payroll, and other business tasks with one software. You can also integrate Visma SPCS Administration v5.0 with other Visma products, such as Visma Lön (payroll), Visma Förening (association management), Visma Skatt (tax), and more. You can also integrate Visma SPCS Administration v5.0 with other third-party software and services, such as Microsoft Office 365, Google Drive, Dropbox, e-conomic, Fortnox, iZettle, Klarna, Stripe, PayPal, Shopify, WooCommerce, Mailchimp, HubSpot, Salesforce, Zapier, and more.
Compliant and secure: Visma SPCS Administration v5.0 is compliant with the latest tax regulations and rates in your country. It also helps you calculate and deduct the correct amount of social security contributions, pension funds, and other benefits for your employees. You can also generate and submit your tax reports and declarations to the authorities electronically. Visma SPCS Administration v5.0 also ensures the security and privacy of your data by using encryption, backup, and cloud storage technologies.
Affordable and flexible: Visma SPCS Administration v5.0 is available in three versions: 100, 500, and 1000. The main difference between these versions is the number of users and companies that can use the software. You can choose the version that suits your needs and budget. You can also upgrade or downgrade your version at any time. You only pay for what you use.
Cons of Visma SPCS Administration v5.0
Limited to certain countries: Visma SPCS Administration v5.0 is designed for small and medium-sized businesses in Sweden, Norway, Finland, Denmark, and the Netherlands. It may not be suitable or compatible for businesses in other countries or regions.
Requires internet connection: Visma SPCS Administration v5.0 requires an internet connection to function properly. You need to have a broadband or faster internet connection to use the software. You may experience delays or errors if your internet connection is slow or unstable.
Requires subscription: Visma SPCS Administration v5.0 requires a valid license key and an active subscription to use the software. You need to purchase the license key and the subscription from the Visma website or from an authorized reseller. You need to renew your subscription every year to continue using the software.
May have bugs or glitches: Visma SPCS Administration v5.0 is a software that may have bugs or glitches that affect its performance or functionality. You may encounter errors or problems when using the software. You need to report any issues or feedback to the Visma customer service or support team.
Conclusion and FAQs
Conclusion
Visma SPCS Administration v5.0 is a software that helps you manage your accounting, invoicing, payroll, and other business tasks. It is designed for small and medium-sized businesses in Sweden, Norway, Finland, Denmark, and the Netherlands. It offers a complete and integrated solution for your business administration needs. It is also easy to use, compliant, secure, affordable, and flexible.
However, Visma SPCS Administration v5.0 also has some drawbacks. It is limited to certain countries, requires internet connection, requires subscription, and may have bugs or glitches. You should weigh the pros and cons of Visma SPCS Administration v5.0 before buying it.
We hope that this article has given you a comprehensive review of Visma SPCS Administration v5.0. If you have any questions or feedback, please feel free to contact us or leave a comment below.
FAQs
Here are some of the frequently asked questions (FAQs) about Visma SPCS Administration v5.0:
Q: How can I get a free trial of Visma SPCS Administration v5.0?
A: You can get a free trial of Visma SPCS Administration v5.0 by visiting the Visma website and filling out the form. You will receive an email with a link to download the software and a license key. You can use the software for 30 days without any obligation.
Q: How can I update Visma SPCS Administration v5.0 to the latest version?
A: You can update Visma SPCS Administration v5.0 to the latest version by clicking on Help from the menu bar and then clicking on Check for Updates from the sidebar. You will see a notification if there is a new version available. You can then download and install the update automatically.
Q: How can I backup and restore my data with Visma SPCS Administration v5.0?
A: You can backup and restore your data with Visma SPCS Administration v5.0 by clicking on File from the menu bar and then clicking on Backup or Restore from the sidebar. You can choose to backup or restore your data to or from your local drive, a network drive, or a cloud storage service.
Q: How can I get help and support with Visma SPCS Administration v5.0?
A: You can get help and support with Visma SPCS Administration v5.0 by clicking on Help from the menu bar and then clicking on User Manual, Online Help, Video Tutorials, FAQs, or Customer Service from the sidebar. You can also visit the Visma support page or call the Visma customer service number at +46 771 44 00 10.
Q: How can I give feedback or suggestions for Visma SPCS Administration v5.0?
A: You can give feedback or suggestions for Visma SPCS Administration v5.0 by clicking on Help from the menu bar and then clicking on Feedback from the sidebar. You can also send an email to feedback@visma.com or leave a comment on the Visma forum.
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